What Canadian buyers should know
Intralinks quotes per deal, so ask for the figure in Canadian dollars and confirm taxes. No Canadian hosting region is published by the vendor; ask where your room would be hosted if an OSFI-regulated lender or a public body requires Canadian residency. Raise PIPEDA s. 7.2 terms for personal information in the room and a Law 25 s. 17 assessment for Quebec data. Ask whether French-language support is available.
| Starting price | Priced per project |
| Six months, before tax | Quote on request |
| With Ontario HST (13%) | Quote plus tax |
| Canadian hosting | Ask the vendor |
| 8 of 12 features | Q&A module, Activity log, Dynamic watermarks, In-room redaction |
What it does well
- SOC 2 and ISO 27001 listed
- Single sign-on for bank and insurer users
- Redaction, watermarks, view rights and Q&A
- Security rated 9.6 in our ratings
- Long track record with regulated deal teams
Not in the product
- No AI tools shown in the vendor documentation we reviewed
- No public API listed
- No native mobile app listed
- No built-in e-signature listed
Cost in Canadian dollars
Intralinks prices each project on request. The calculator below shows our market range for quote-only vendors by Canadian deal type, not a quote from Intralinks.
Intralinks cost estimate in Canadian dollars
Choose the deal type, how many people on your side need access, the number of months and where your company is.
| Data room | Pricing | Total with tax |
|---|---|---|
 Onehub | Flat | C$95 |
 Citrix ShareFile | Flat | C$353 |
 Box | Per user | C$759 |
 Digify | Flat | C$768 |
 Ellty | Flat | C$954 |
 SecureDocs | Flat | C$1,600 |
 CapLinked | Flat | C$1,912 |
 DocSend | Per user | C$2,314 |
 iDeals | Estimate | ~C$11,300 to C$33,900 |
 Datasite | Estimate | ~C$11,300 to C$33,900 |
 Ansarada | Estimate | ~C$11,300 to C$33,900 |
 Firmex | Estimate | ~C$11,300 to C$33,900 |
 Drooms | Estimate | ~C$11,300 to C$33,900 |
 Intralinks | Estimate | ~C$11,300 to C$33,900 |
 SmartRoom | Estimate | ~C$11,300 to C$33,900 |
 DealRoom | Estimate | ~C$11,300 to C$33,900 |
 ShareVault | Estimate | ~C$11,300 to C$33,900 |
 Venue by DFIN | Estimate | ~C$11,300 to C$33,900 |
Rows marked Flat or Per user start from the price each vendor lists in US dollars, turned into Canadian dollars at the Bank of Canada rate for October 16, 2026 (US$1 = C$1.4154) and taxed at your province's rate. Rows marked Estimate belong to vendors that keep prices private; for them we show the range we see for the kind of project you chose, which is not that vendor's own figure. For planning only.
The product in brief
Intralinks dates from 1996, with its head office in the United States. It has a long history with banks, large law firms and regulated industries. The control set covers Q&A, dynamic watermarks, view and download rights, redaction, an activity log and 2-step login. Single sign-on is listed, which helps in banks and insurers that require it for every external system their staff log in to.
The product is aimed at large processes with many parties and strict security reviews. Security and feature ratings are high, at 9.6 and 9.4, and SOC 2 and ISO 27001 are listed. Ease of use is rated lower, at 7.5, which reflects a denser interface that occasional guests, such as a vendor's CFO or a target's outside counsel, may need a little time to learn.
Pricing is custom and no free trial is listed, so a demo and a quote come first. No AI tools, public API, native mobile app or built-in e-signature appear in the vendor documentation we reviewed. For regulated Canadian buyers who already use it in other mandates, that familiarity can count for a lot, since their compliance teams may have reviewed the platform before.
Feature check
| Feature | Intralinks | What it does |
|---|---|---|
| Q&A module | Yes | Bidders post questions inside the room; counsel or the CFO drafts the reply, someone approves it, and every exchange stays on file. |
| Activity log | Yes | Per-user history of opens, prints and downloads with timestamps, which you can export for the closing binder. |
| Dynamic watermarks | Yes | The reader's identity and the date are printed across every page, which discourages screenshots and identifies the source of a leak. |
| In-room redaction | Yes | Hide social insurance numbers, pay figures or client names on the platform itself, without keeping two versions of the file. |
| E-signature | Not listed | Confidentiality agreements and closing papers can be executed on the platform. |
| Mobile app | Not listed | An installable phone or tablet app, beyond the responsive web view. |
| Public API | Not listed | Programmatic access for creating rooms, adding users or exporting activity to other systems. |
| Single sign-on | Yes | Staff log in with the company directory (Okta, Microsoft Entra ID and similar) instead of a separate password. |
| 2-step login | Yes | Logins need a one-time code or authenticator approval on top of the password. |
| Bulk upload | Yes | Upload an entire set of nested folders at once, with the index numbers kept as they were. |
| View and download rights | Yes | Choose, document by document, whether a guest may only read, may print or may download, and change it later. |
| AI help | Not listed | Vendor-listed automation such as sorting uploads into the index, summarizing long agreements, searching the room or proposing answers. |
Rating breakdown
How the Intralinks rating breaks down
Each bar is out of 10; the dark tick is the mean across the 18 rooms we rate.
Canada Data Rooms
Deals it fits in Canada
Large multi-party sales with strict security questionnaires suit its control set.
#7 for financial auditsActivity logs and SSO fit regulated firms that need a clean audit record of who saw what.
#5 for raising from lpsFund managers sharing data with institutional LPs can apply tight view rights and watermarks.
Security and compliance
Intralinks lists SOC 2 and ISO 27001, 2-step login and single sign-on. For a Canadian deal, ask for the latest SOC 2 report or ISO certificate, a data processing agreement that covers PIPEDA, and for Quebec personal information, the details you need for a Law 25 privacy impact assessment.
Getting started and help
Onboarding begins with a demo and a quote; no free trial is listed. The vendor helps configure rooms for larger deals, bulk upload brings in folder trees, and SSO can be set up for corporate users. Support is rated 9.3 in our ratings; confirm support hours for Eastern and Pacific time.
What to check before you sign
- Upload a real folder tree (minute books, financials, contracts) and check the numbering survives.
- Create two bidder groups and confirm neither can see the other's files, questions or activity.
- Open a watermarked PDF as a guest and print it: is the name, email and time on every page?
- Ask the vendor in writing where data is hosted and who the sub-processors are.
- Check whether invoices can be in Canadian dollars and how GST/HST is charged.
- Run one question through the Q&A workflow from a bidder to an expert and back.
- Export the activity log and check it is complete enough for a closing file.
Other rooms to look at
Head-to-head: Datasite vs Intralinks.
FAQ
How much does Intralinks cost in Canadian dollars?
Intralinks does not publish a price; it quotes per project. Use our calculator for a market range by deal type, and ask for the quote in Canadian dollars.
Does Intralinks host data in Canada?
Intralinks does not publish a Canadian hosting region that we could find. If your deal needs Canadian residency, ask the vendor in writing before you sign.
Does Intralinks have a free trial?
Intralinks offers a demo on request rather than a self-serve trial.
What is Intralinks's score?
Intralinks scores 8.3 out of 10 in our Canadian rating, rank 7 of 18. The score combines privacy and security, deal workflow, access control, ease of use and cost in Canadian dollars.