What Canadian buyers should know
CapLinked starts at US$299 a month, about C$423 at the Bank of Canada rate of 1.4154, before GST or HST. No Canadian hosting region is published by the vendor; ask the vendor. Without a listed redaction tool, remove SINs and employee data before upload to meet PIPEDA s. 7.2 conditions, and plan a Law 25 s. 17 assessment for Quebec data. Ask about French-language support.
| Starting price | about C$423 a month (US$299/mo) |
| Six months, before tax | C$2,538 |
| With Ontario HST (13%) | C$2,868 |
| Canadian hosting | Ask the vendor |
| 7 of 12 features | Q&A module, Activity log, Dynamic watermarks, Public API |
What it does well
- Published price of US$299 a month (about C$423) and a free trial
- Public API listed
- Q&A, watermarks, view rights and activity log
- SOC 2 listed
Not in the product
- No ISO 27001 listed
- No single sign-on listed
- No in-room redaction tool listed
- No AI tools shown in the vendor documentation we reviewed
Cost in Canadian dollars
CapLinked publishes US$299/mo. At the Bank of Canada rate of October 16, 2026 that is about C$423 a month. Sales tax depends on your province: from 5% GST in Alberta to 15% HST in Atlantic Canada.
CapLinked cost estimate in Canadian dollars
Choose the deal type, how many people on your side need access, the number of months and where your company is.
| Data room | Pricing | Total with tax |
|---|---|---|
 Onehub | Flat | C$95 |
 Citrix ShareFile | Flat | C$353 |
 Box | Per user | C$759 |
 Digify | Flat | C$768 |
 Ellty | Flat | C$954 |
 SecureDocs | Flat | C$1,600 |
 CapLinked | Flat | C$1,912 |
 DocSend | Per user | C$2,314 |
 iDeals | Estimate | ~C$11,300 to C$33,900 |
 Datasite | Estimate | ~C$11,300 to C$33,900 |
 Ansarada | Estimate | ~C$11,300 to C$33,900 |
 Firmex | Estimate | ~C$11,300 to C$33,900 |
 Drooms | Estimate | ~C$11,300 to C$33,900 |
 Intralinks | Estimate | ~C$11,300 to C$33,900 |
 SmartRoom | Estimate | ~C$11,300 to C$33,900 |
 DealRoom | Estimate | ~C$11,300 to C$33,900 |
 ShareVault | Estimate | ~C$11,300 to C$33,900 |
 Venue by DFIN | Estimate | ~C$11,300 to C$33,900 |
Rows marked Flat or Per user start from the price each vendor lists in US dollars, turned into Canadian dollars at the Bank of Canada rate for October 16, 2026 (US$1 = C$1.4154) and taxed at your province's rate. Rows marked Estimate belong to vendors that keep prices private; for them we show the range we see for the kind of project you chose, which is not that vendor's own figure. For planning only.
The product in brief
CapLinked dates from 2010, with its head office in the United States. It covers Q&A, dynamic watermarks, view and download rights, an activity log, bulk upload and 2-step login. A public API is listed, which is less common at this price point and suits teams that want to automate room creation for repeat transactions or pull activity data into a CRM or reporting tool.
The price is published from US$299 a month, about C$423, and a free trial is offered, so a seller can budget the room before engaging. SOC 2 is listed; ISO 27001 is not in the vendor documentation we reviewed. The product is used for M&A, asset sales and fundraising, often by smaller advisory firms and companies running their own process without a bank or broker.
No in-room redaction, single sign-on, native mobile app, AI tools or built-in e-signature appear in the vendor documentation we reviewed. Sellers should prepare redacted copies of employee and customer records before upload, and use a separate tool for NDAs if bidders must sign before access is granted. Companies whose IT policy requires single sign-on should confirm their options with the vendor first.
Feature check
| Feature | CapLinked | What it does |
|---|---|---|
| Q&A module | Yes | Bidders post questions inside the room; counsel or the CFO drafts the reply, someone approves it, and every exchange stays on file. |
| Activity log | Yes | Per-user history of opens, prints and downloads with timestamps, which you can export for the closing binder. |
| Dynamic watermarks | Yes | The reader's identity and the date are printed across every page, which discourages screenshots and identifies the source of a leak. |
| In-room redaction | Not listed | Hide social insurance numbers, pay figures or client names on the platform itself, without keeping two versions of the file. |
| E-signature | Not listed | Confidentiality agreements and closing papers can be executed on the platform. |
| Mobile app | Not listed | An installable phone or tablet app, beyond the responsive web view. |
| Public API | Yes | Programmatic access for creating rooms, adding users or exporting activity to other systems. |
| Single sign-on | Not listed | Staff log in with the company directory (Okta, Microsoft Entra ID and similar) instead of a separate password. |
| 2-step login | Yes | Logins need a one-time code or authenticator approval on top of the password. |
| Bulk upload | Yes | Upload an entire set of nested folders at once, with the index numbers kept as they were. |
| View and download rights | Yes | Choose, document by document, whether a guest may only read, may print or may download, and change it later. |
| AI help | Not listed | Vendor-listed automation such as sorting uploads into the index, summarizing long agreements, searching the room or proposing answers. |
Rating breakdown
How the CapLinked rating breaks down
Each bar is out of 10; the dark tick is the mean across the 18 rooms we rate.
Canada Data Rooms
Deals it fits in Canada
A published monthly price helps an owner budget the room for a short sale.
#11 for real estateAsset sales with a known timeline suit monthly billing.
#10 for startup fundraisingFounders can open a room with Q&A for a seed or Series A round.
Security and compliance
CapLinked lists SOC 2, 2-step login. For a Canadian deal, ask for the latest SOC 2 report or ISO certificate, a data processing agreement that covers PIPEDA, and for Quebec personal information, the details you need for a Law 25 privacy impact assessment.
Getting started and help
Sign-up opens a free trial, and the monthly price is published. Admins build the room with bulk upload and set permissions. The API can automate room creation. Support is rated 7.5 in our ratings; ask about hours that suit Canadian time zones.
What to check before you sign
- Upload a real folder tree (minute books, financials, contracts) and check the numbering survives.
- Create two bidder groups and confirm neither can see the other's files, questions or activity.
- Open a watermarked PDF as a guest and print it: is the name, email and time on every page?
- Ask the vendor in writing where data is hosted and who the sub-processors are.
- Check whether invoices can be in Canadian dollars and how GST/HST is charged.
- Run one question through the Q&A workflow from a bidder to an expert and back.
- Export the activity log and check it is complete enough for a closing file.
Other rooms to look at
FAQ
How much does CapLinked cost in Canadian dollars?
CapLinked lists US$299/mo, which is about C$423 a month at the Bank of Canada rate of October 16, 2026, before GST, HST or provincial sales tax.
Does CapLinked host data in Canada?
CapLinked does not publish a Canadian hosting region that we could find. If your deal needs Canadian residency, ask the vendor in writing before you sign.
Does CapLinked have a free trial?
CapLinked offers a free trial. Use it to run the checklist on this page with real files.
What is CapLinked's score?
CapLinked scores 7.9 out of 10 in our Canadian rating, rank 11 of 18. The score combines privacy and security, deal workflow, access control, ease of use and cost in Canadian dollars.