Comparison
Datasite vs Intralinks
Datasite and Intralinks are two of the oldest names in virtual data rooms, founded in 1999 and 1996 and both headquartered in the United States. Both list Q&A, dynamic watermarks, view and download rights, redaction, an activity log, 2-step login, single sign-on, SOC 2 and ISO 27001. Datasite adds AI tools and a native mobile app. Both price by quote, and neither lists a free trial in the vendor documentation we reviewed.
Datasite8.6Choose Datasite if
- You want AI tools inside the room
- Deal leads want a native mobile app
- Your advisers rely on bidder analytics by folder
- Ease of use for occasional guests matters
Intralinks8.3Choose Intralinks if
- Your compliance team has already approved Intralinks for other mandates
- You work in a regulated sector where its long track record helps the security review
- You want a vendor with security and feature ratings of 9.6 and 9.4 in our data
For Canadian buyers
Both vendors price by quote; ask each for a Canadian dollar figure and add GST or HST. Neither lists a Canadian hosting region, so ask where your room would be hosted if an OSFI-regulated lender, pension fund or public body requires residency. Raise PIPEDA s. 7.2 terms and, for Quebec data, a Law 25 s. 17 assessment. Ask both about French support and Eastern business hours.
| Datasite | Intralinks | |
|---|---|---|
| Price | Priced per project | Priced per project |
| Trial | Demo only, no trial | Demo only, no trial |
| Canadian hosting | Ask the vendor | Ask the vendor |
| Certifications | SOC 2, ISO 27001, GDPR | SOC 2, ISO 27001 |
| Head office, founded | United States, 1999 | United States, 1996 |
Datasite vs Intralinks: cost in Canadian dollars
Choose the deal type, how many people on your side need access, the number of months and where your company is.
| Data room | Pricing | Total with tax |
|---|---|---|
 Onehub | Flat | C$95 |
 Citrix ShareFile | Flat | C$353 |
 Box | Per user | C$759 |
 Digify | Flat | C$768 |
 Ellty | Flat | C$954 |
 SecureDocs | Flat | C$1,600 |
 CapLinked | Flat | C$1,912 |
 DocSend | Per user | C$2,314 |
 iDeals | Estimate | ~C$11,300 to C$33,900 |
| Datasite | Estimate | ~C$11,300 to C$33,900 |
 Ansarada | Estimate | ~C$11,300 to C$33,900 |
 Firmex | Estimate | ~C$11,300 to C$33,900 |
 Drooms | Estimate | ~C$11,300 to C$33,900 |
| Intralinks | Estimate | ~C$11,300 to C$33,900 |
 SmartRoom | Estimate | ~C$11,300 to C$33,900 |
 DealRoom | Estimate | ~C$11,300 to C$33,900 |
 ShareVault | Estimate | ~C$11,300 to C$33,900 |
 Venue by DFIN | Estimate | ~C$11,300 to C$33,900 |
Rows marked Flat or Per user start from the price each vendor lists in US dollars, turned into Canadian dollars at the Bank of Canada rate for October 16, 2026 (US$1 = C$1.4154) and taxed at your province's rate. Rows marked Estimate belong to vendors that keep prices private; for them we show the range we see for the kind of project you chose, which is not that vendor's own figure. For planning only.
Verdict
Datasite scores 8.6 overall in our model and Intralinks 8.3. The gap comes mostly from deal workflow, where Datasite lists AI tools, and from ease of use, rated 7.8 for Datasite and 7.5 for Intralinks. Intralinks matches it on security inputs and has deep roots with regulated firms. For bank-led auctions Datasite has the edge; for regulated buyers already set up on Intralinks, staying put can make sense.
Scores by criterion
Datasite Intralinks
Overall: Datasite 8.6, Intralinks 8.3 out of 10.
Feature differences
Only Datasite
- Mobile app
- AI help
Both have
- Q&A module
- Activity log
- Dynamic watermarks
- In-room redaction
- Single sign-on
- 2-step login
- Bulk upload
- View and download rights
Only Intralinks
Nothing extra
Place by Canadian use case
| Use case | Datasite | Intralinks |
|---|---|---|
| M&A | #3 | #6 |
| Private equity | #2 | #5 |
| Startup fundraising | #3 | #8 |
| TSXV and CSE listings | #3 | #7 |
| CCAA restructuring | #2 | #7 |
| Commercial real estate | #3 | #7 |
| Mining deals | #3 | #5 |
| Life sciences | #3 | #4 |
FAQ
Do either offer a free trial?
Neither lists a free trial in the vendor documentation we reviewed. Both work through a demo and a quote. Ask for a sandbox room during evaluation so your team can check permissions and Q&A on a sample folder set, and ask how long a quote stays valid if the deal start date moves.
Which is better for a TSX-listed seller?
Both are used on public company deals, and both list single sign-on, redaction and ISO 27001. Datasite adds AI tools and a mobile app. For a deal subject to MI 61-101 or a special committee process, focus on how each handles separate permission groups for the committee, its advisers and bidders.
How do Canadian buyers compare security?
Both list SOC 2 and ISO 27001, and both have security ratings of 9.6. Ask each for its latest SOC 2 report under NDA, its hosting location, its breach notification terms and how it supports your PIPEDA obligation to report breaches with a real risk of significant harm.