18 reviews
Virtual data room reviews
All 18 rooms in our Canadian rating on one page: score, starting price converted to dollars, attestations and whether a hosting region in Canada is published. Prices converted at the Bank of Canada rate of October 16, 2026.
| Data room | Score | Verdict | Entry price | Trial | Certifications | Canadian hosting | Founded |
|---|---|---|---|---|---|---|---|
 Ansarada | 8.5 | Very good | Quote | Free trial offered | SOC 2, ISO 27001 | Ask the vendor | 2005 |
 Box | 8.0 | Very good | ~C$21/user/mo | Free trial offered | SOC 2, ISO 27001, HIPAA, GDPR | Canadian region listed | 2005 |
 CapLinked | 7.9 | Very good | ~C$423/mo | Free trial offered | SOC 2 | Ask the vendor | 2010 |
 Citrix ShareFile | 7.8 | Very good | ~C$78/mo | Free trial offered | SOC 2, ISO 27001, HIPAA | Ask the vendor | 2005 |
 Datasite | 8.6 | Excellent | Quote | Demo only, no trial | SOC 2, ISO 27001, GDPR | Ask the vendor | 1999 |
 DealRoom | 7.9 | Very good | Quote | Free trial offered | SOC 2, ISO 27001 | Ask the vendor | 2012 |
 Digify | 6.7 | Specialist | ~C$170/mo | Free trial offered | SOC 2 | Ask the vendor | 2011 |
 DocSend | 6.2 | Specialist | ~C$64/user/mo | Free trial offered | SOC 2, GDPR | Ask the vendor | 2013 |
 Drooms | 8.3 | Very good | Quote | Demo only, no trial | SOC 2, ISO 27001, GDPR | Ask the vendor | 2001 |
 Ellty | 9.2 | Excellent | ~C$211/mo | 14-day free trial | SOC 2 (hosting) | Ask the vendor | 2020 |
 Firmex | 8.4 | Very good | Quote | Free trial offered | SOC 2, ISO 27001 | Canadian region listed | 2006 |
 iDeals | 8.7 | Excellent | Quote | Free trial offered | SOC 2, ISO 27001, GDPR | Ask the vendor | 2008 |
 Intralinks | 8.3 | Very good | Quote | Demo only, no trial | SOC 2, ISO 27001 | Ask the vendor | 1996 |
 Onehub | 7.0 | Good | ~C$21/mo | Free trial offered | SOC 2 | Ask the vendor | 2007 |
 SecureDocs | 7.8 | Very good | ~C$354/mo | Free trial offered | SOC 2 | Ask the vendor | 2012 |
 ShareVault | 7.6 | Good | Quote | Free trial offered | SOC 2, ISO 27001 | Ask the vendor | 2003 |
 SmartRoom | 8.0 | Very good | Quote | Demo only, no trial | SOC 2, ISO 27001 | Ask the vendor | 2004 |
 Venue by DFIN | 7.2 | Good | Quote | Demo only, no trial | SOC 2, ISO 27001 | Ask the vendor | 2016 |
Quote-based deal platforms
Rooms sold per project, with question handling, phased release and detailed history.
iDeals8.7Often chosen for m&a, cross-border deals, law firms.
QuoteDatasite8.6Often chosen for m&a, sell-side due diligence, tsx ipo.
QuoteAnsarada8.5Often chosen for sell-side due diligence, board of directors, m&a.
QuoteFirmex8.4Often chosen for law firms, ccaa restructuring, m&a.
QuoteDrooms8.3Often chosen for commercial real estate, real estate, cross-border deals.
QuoteIntralinks8.3Often chosen for m&a, financial audits, raising from lps.
QuoteSmartRoom8.0Often chosen for m&a, ip licensing, litigation.
QuoteDealRoom7.9Often chosen for m&a, private equity, technology and saas.
QuoteShareVault7.6Often chosen for life sciences, ip licensing, venture capital.
QuoteVenue by DFIN7.2Often chosen for tsx ipo, m&a, financial audits.
QuoteDeal platforms with a posted price
Rooms with question handling whose price is on the vendor's website.
Sharing and tracking tools
Secure links and reader analytics, without in-room question handling.
Box8.0Often chosen for board of directors, financial audits, tenders and rfps.
~C$21/user/moCitrix ShareFile7.8Often chosen for financial audits, law firms, selling a business.
~C$78/moOnehub7.0Often chosen for financial audits, real estate, tenders and rfps.
~C$21/moDigify6.7Often chosen for startup fundraising, ip licensing, tenders and rfps.
~C$170/moDocSend6.2Often chosen for startup fundraising, venture capital, tenders and rfps.
~C$64/user/moFeatures side by side
| Data room | Q&A module | Activity log | Dynamic watermarks | In-room redaction | E-signature | Mobile app | Public API | Single sign-on | 2-step login | Bulk upload | View and download rights | AI help |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Ellty | ✓ | ✓ | ✓ | · | ✓ | · | · | · | ✓ | ✓ | ✓ | ✓ |
| iDeals | ✓ | ✓ | ✓ | ✓ | · | · | ✓ | ✓ | ✓ | ✓ | ✓ | · |
| Datasite | ✓ | ✓ | ✓ | ✓ | · | ✓ | · | ✓ | ✓ | ✓ | ✓ | ✓ |
| Ansarada | ✓ | ✓ | ✓ | · | · | · | · | ✓ | ✓ | ✓ | ✓ | ✓ |
| Firmex | ✓ | ✓ | ✓ | ✓ | · | · | · | · | ✓ | ✓ | ✓ | · |
| Drooms | ✓ | ✓ | ✓ | ✓ | · | · | · | · | ✓ | ✓ | ✓ | ✓ |
| Intralinks | ✓ | ✓ | ✓ | ✓ | · | · | · | ✓ | ✓ | ✓ | ✓ | · |
| SmartRoom | ✓ | ✓ | ✓ | ✓ | · | · | · | · | ✓ | ✓ | ✓ | · |
| Box | · | ✓ | ✓ | · | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | · | ✓ |
| DealRoom | ✓ | ✓ | ✓ | · | · | · | · | · | ✓ | ✓ | ✓ | · |
| CapLinked | ✓ | ✓ | ✓ | · | · | · | ✓ | · | ✓ | ✓ | ✓ | · |
| SecureDocs | ✓ | ✓ | ✓ | · | ✓ | · | ✓ | · | ✓ | ✓ | ✓ | · |
| Citrix ShareFile | · | ✓ | ✓ | · | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | · |
| ShareVault | ✓ | ✓ | ✓ | · | · | · | · | ✓ | · | ✓ | ✓ | · |
| Venue by DFIN | ✓ | ✓ | ✓ | ✓ | · | · | · | · | · | ✓ | ✓ | · |
| Onehub | · | ✓ | ✓ | · | · | ✓ | ✓ | · | ✓ | ✓ | · | · |
| Digify | · | ✓ | ✓ | · | · | · | · | · | · | ✓ | ✓ | · |
| DocSend | · | ✓ | ✓ | · | ✓ | · | · | · | · | · | · | · |
FAQ
Which data room reviews should I read first?
Start with the three highest scores on our ranking, then add one room that fits your deal type from the use case pages, for example a mining, CCAA or life sciences deal. Read the Canada section of each review for hosting and currency notes.
Are these reviews based on hands-on testing?
They are based on vendor documentation, published pricing, security attestations and the feature list we track for every provider. Each review includes a trial checklist so you can confirm the points that matter to your deal yourself.
Why do some reviews say "Ask the vendor" for Canadian hosting?
Only vendors that publish a Canadian hosting region are marked as listing one. Many others may offer it on request or for enterprise contracts; the only reliable answer comes from the vendor in writing.