What Canadian buyers should know
ShareVault quotes on request; ask for Canadian dollar pricing and confirm GST or HST. No Canadian hosting region is listed. For life sciences rooms holding clinical or patient data, check provincial health statutes such as Ontario PHIPA in addition to PIPEDA, and Law 25 for Quebec sites. Ask whether 2-step login can be enforced and whether French support is available.
| Starting price | Priced per project |
| Six months, before tax | Quote on request |
| With Ontario HST (13%) | Quote plus tax |
| Canadian hosting | Ask the vendor |
| 6 of 12 features | Q&A module, Activity log, Dynamic watermarks, Single sign-on |
What it does well
- Life sciences and IP licensing focus
- Single sign-on listed
- SOC 2 and ISO 27001 listed
- Q&A, watermarks, view rights and activity log
- Free trial offered
Not in the product
- No 2-step login listed
- No in-room redaction tool listed
- No public API listed
- No AI tools shown in the vendor documentation we reviewed
Cost in Canadian dollars
ShareVault prices each project on request. The calculator below shows our market range for quote-only vendors by Canadian deal type, not a quote from ShareVault.
ShareVault cost estimate in Canadian dollars
Choose the deal type, how many people on your side need access, the number of months and where your company is.
| Data room | Pricing | Total with tax |
|---|---|---|
 Onehub | Flat | C$95 |
 Citrix ShareFile | Flat | C$353 |
 Box | Per user | C$759 |
 Digify | Flat | C$768 |
 Ellty | Flat | C$954 |
 SecureDocs | Flat | C$1,600 |
 CapLinked | Flat | C$1,912 |
 DocSend | Per user | C$2,314 |
 iDeals | Estimate | ~C$11,300 to C$33,900 |
 Datasite | Estimate | ~C$11,300 to C$33,900 |
 Ansarada | Estimate | ~C$11,300 to C$33,900 |
 Firmex | Estimate | ~C$11,300 to C$33,900 |
 Drooms | Estimate | ~C$11,300 to C$33,900 |
 Intralinks | Estimate | ~C$11,300 to C$33,900 |
 SmartRoom | Estimate | ~C$11,300 to C$33,900 |
 DealRoom | Estimate | ~C$11,300 to C$33,900 |
 ShareVault | Estimate | ~C$11,300 to C$33,900 |
 Venue by DFIN | Estimate | ~C$11,300 to C$33,900 |
Rows marked Flat or Per user start from the price each vendor lists in US dollars, turned into Canadian dollars at the Bank of Canada rate for October 16, 2026 (US$1 = C$1.4154) and taxed at your province's rate. Rows marked Estimate belong to vendors that keep prices private; for them we show the range we see for the kind of project you chose, which is not that vendor's own figure. For planning only.
The product in brief
ShareVault dates from 2003, with its head office in the United States. It has a following among biotech, medtech and IP-heavy companies that share data with partners, licensees and investors. The control set covers Q&A, dynamic watermarks, view and download rights, an activity log and bulk upload, and single sign-on is listed for corporate partners that require it, such as a large pharma licensee.
Security is rated 9.0, and SOC 2 and ISO 27001 are listed. Ease of use is rated 6.8, so guests may need a short orientation before their first session. 2-step login is not shown in the vendor documentation we reviewed, which some security questionnaires from pharma partners and institutional investors ask about directly, so raise it during evaluation and get the answer in writing.
Pricing is custom, with a free trial offered. No in-room redaction, public API, native mobile app, AI tools or built-in e-signature are listed. A life sciences company sharing clinical summaries or patent files with several partners at once will want to plan redaction outside the room and agree how long each partner keeps access once talks end, then confirm files are removed.
Feature check
| Feature | ShareVault | What it does |
|---|---|---|
| Q&A module | Yes | Bidders post questions inside the room; counsel or the CFO drafts the reply, someone approves it, and every exchange stays on file. |
| Activity log | Yes | Per-user history of opens, prints and downloads with timestamps, which you can export for the closing binder. |
| Dynamic watermarks | Yes | The reader's identity and the date are printed across every page, which discourages screenshots and identifies the source of a leak. |
| In-room redaction | Not listed | Hide social insurance numbers, pay figures or client names on the platform itself, without keeping two versions of the file. |
| E-signature | Not listed | Confidentiality agreements and closing papers can be executed on the platform. |
| Mobile app | Not listed | An installable phone or tablet app, beyond the responsive web view. |
| Public API | Not listed | Programmatic access for creating rooms, adding users or exporting activity to other systems. |
| Single sign-on | Yes | Staff log in with the company directory (Okta, Microsoft Entra ID and similar) instead of a separate password. |
| 2-step login | Not listed | Logins need a one-time code or authenticator approval on top of the password. |
| Bulk upload | Yes | Upload an entire set of nested folders at once, with the index numbers kept as they were. |
| View and download rights | Yes | Choose, document by document, whether a guest may only read, may print or may download, and change it later. |
| AI help | Not listed | Vendor-listed automation such as sorting uploads into the index, summarizing long agreements, searching the room or proposing answers. |
Rating breakdown
How the ShareVault rating breaks down
Each bar is out of 10; the dark tick is the mean across the 18 rooms we rate.
Canada Data Rooms
Deals it fits in Canada
Biotech and medtech teams sharing data with partners suit its focus.
#11 for ip licensingView rights and watermarks help when licensees review patents and know-how.
#13 for venture capitalScience-based startups can share data packs with specialist investors.
Security and compliance
ShareVault lists SOC 2 and ISO 27001 and single sign-on. For a Canadian deal, ask for the latest SOC 2 report or ISO certificate, a data processing agreement that covers PIPEDA, and for Quebec personal information, the details you need for a Law 25 privacy impact assessment.
Getting started and help
A free trial is offered, followed by a quote. Admins build the room with bulk upload and set permissions per group. SSO can be connected. Support is rated 8.5 in our ratings; ask about hours for Canadian users and whether onboarding help is included.
What to check before you sign
- Upload a real folder tree (minute books, financials, contracts) and check the numbering survives.
- Create two bidder groups and confirm neither can see the other's files, questions or activity.
- Open a watermarked PDF as a guest and print it: is the name, email and time on every page?
- Ask the vendor in writing where data is hosted and who the sub-processors are.
- Check whether invoices can be in Canadian dollars and how GST/HST is charged.
- Run one question through the Q&A workflow from a bidder to an expert and back.
- Export the activity log and check it is complete enough for a closing file.
Other rooms to look at
FAQ
How much does ShareVault cost in Canadian dollars?
ShareVault does not publish a price; it quotes per project. Use our calculator for a market range by deal type, and ask for the quote in Canadian dollars.
Does ShareVault host data in Canada?
ShareVault does not publish a Canadian hosting region that we could find. If your deal needs Canadian residency, ask the vendor in writing before you sign.
Does ShareVault have a free trial?
ShareVault offers a free trial. Use it to run the checklist on this page with real files.
What is ShareVault's score?
ShareVault scores 7.6 out of 10 in our Canadian rating, rank 14 of 18. The score combines privacy and security, deal workflow, access control, ease of use and cost in Canadian dollars.